Business Administrative Assistant

Business Administrative Assistant
Location: Kingston, Ontario

Closing Date:  CLOSED

Description:
Biotechnology Company is looking for a highly motivated individual for the full time permanent position of Business Administrative Assistant. The qualified candidate will report directly to the President and Chief Scientific Officer. Use independent judgement and initiative in the planning, organization and performance of respoonsible and confidential work.

The position will include but is not limited to the following duties.

• Coordinate, design, revise and maintain overall office systems for records and documents related to company operations;
• Carry out routine HR functions such as offer letters and managing employee queries;
• Maintain files, materials and information of a confidential nature;
• Arrange appointments, conferences, meetings and maintain master appointment calendar online;
• Compose letters, memos and other written communications on routine matters;
• Perform specialized administrative duties related to operations, including coordination of special events, edit, proofread and correct written materials to ensure correct format, spelling, punctuation and grammar;
• Type correspondence on a variety of general and technical topics from rough drafts and other sources;
• Receive and act upon requests from visitors and telephone callers;
• Assist in the coordination of Board of Director meetings;
• Other general office duties as assigned
• Coordinate complex travel plans

Knowledge:

• Must have excellent written and oral communications 
• Standard office procedures and practices, strong ability to handle business correspondence and ability to carry out daily operation of a mid-sized office;
• Must have advanced working knowledge of MS Office Suite and Outlook;

Ability to:

• Ability to work under pressure and with conflicting schedules;
• Use good judgment and make independent decisions;
• Plan work and carry through to completion with minimum supervision;
• Edit, spell correctly, use proper English and make arithmetical computations

Experience:

• 2 to 5 years’ experience in similar duties, e.g.in the role of business administrator, executive assistant, or senior administrative assistant.